How To Perform A Hourly Employee Vacation Pay Out

Goal

• How to pay an hourly employee vacation time 
• How to payout vacation per request of the hourly employee

Environment:

• Push Web App

Process:

1. Click the Payroll tab
2. On the left-hand navigation bar, click Earnings/Deductions
3. Under Presets, click the dropdown menu and select either Vacation Payout or Vacation Payout (Termination) if the employee is leaving the company
   1. If you are utilizing Leave Management to track time off, please follow the steps in one of these articles: How To Payout An Employee's Leave Management Policy or How To Manually Add A Leave Management Time Off Request For An Employee
4. Under Frequency, click the drop-down menu, select One Time
5. Under Date, click the drop-down menu and select the upcoming or future pay period
6. Scroll to the box Employee Information: Earnings/Deductions
7. Under Employee, click the drop-down menu and input the name of the employee to search or scroll to select the name of the Employee

8. Under Position Details, click the drop-down menu and adjust the Position if applicable

9. Under Optional Date, click the box and input the specific date that the employee went on vacation

   1. We recommend creating separate Earning and Deduction entries for each day the employee went on vacation if they are banking vacation to ensure that Stat Pay and Sick Pay (BC only) is calculated correctly

10. Once you select the employee, the Vacation Balance field will auto-populate with their vacation balance if available
11. Under Vacation Payout Details, you now have two options:
    1. Pay Specified: will pay out whatever amount you specify in the amount field

       1. We recommend creating separate Earning and Deduction entries for each day the employee went on vacation if they are banking vacation to ensure that Stat Pay and Sick Pay (BC only) is calculated correctly

    2. Pay All: will pay out ALL of the vacation balance displayed as well as the vacation earned during the pay period the payout will apply to (we recommend using for when an employee is leaving the business)
12. If you have other employees to add for the same preset, click Add Row
13. Once done, click Add Earnings/Deductions to submit the vacation payout

Additional Information

Utilizing Optional Dates is a great way for your team to associate when an employee takes a vacation. This is also great for team members who reconcile payroll costs, and they can easily note that these earnings are associated with x time off. 

You can process an Off Run if the hourly employee has requested a Vacation Payout before the next upcoming payroll.

Please note that only Super Administrators and Team Administrators with permission to Run Payroll or Set up Earnings and Deductions: Vacation Payout can complete this process. 

For users utilizing the Leave Management feature to track vacation time off requests, you are not required to add a vacation payout under Earnings and Deductions manually as stated in the above steps. Leave Management will create the Earning and Deduction entries to pay and/or adjust the employee's balance automatically based on the approval of the time off request. For more information on how to complete this process, please reference either of these articles: How To Approve Or Reject A Leave Management Time Off Request From Shift Approvals or How To Approve Or Reject A Leave Management Time Off Request From An Employee's Profile

Related Articles

• How To Manually Add Earnings/Deductions
• How To Run An Off Run