What Do All The Symbols & Terminology In The Scheduler Mean?

Question

• Why do my employees have different statuses in the Scheduler?
• A hazard icon appeared after adding a shift to an employee, why is that?
• The Scheduler has different symbols and terminology, what does it all mean?

Environment:

• Push Web App

Answer

When first opening the Scheduler, you will see a week's worth of days to start adding shifts. 

You will have 4 different options to view the Schedule: Employees, Employees Unique, Positions, and Daily.

You will also always see the following three rows at the beginning of your Schedule: Weather, Events, and House Shifts. 

There will also be different symbols that can appear when Scheduling and assigning shifts: 

• If an employee is available to work, it will be displayed in green with the specific time frame
• If an employee is unavailable to work, it will be displayed as Unavailable in red
• Based on employee's time off requests, a grey bar will be visible that will vary from Pending Away (not approved) and Away (approved)
• If a shift conflicts with an employee's availability, you will see a warning/hazard icon in yellow (bottom left corner of the shift)
• If an employee has clocked in for a shift, it will display a black bar varying from Pending Approval (unapproved clock requiring Manager approval), Missed Clock (employee did not clock out), and Still Working (in progress)
  • Once management has approved the employee's clock entry, it will be displayed in black as Approved (with the approved hours beside).

Additional Information

When you are adding shifts and working on the Scheduler, it is in draft mode by default. This means that nothing on the schedule is viewable by employees. Once you are ready to publish the schedule, this will make the schedule public, and employees will receive an automatic notification. 

For more information relating to Options, Costs, and Filters in the Schedule, please reference the articles listed under Related Articles. 

Please note that only Super Administrators and Team Administrators with permission to View/Update the Scheduler by Position(s) will be able to access the Scheduler. 

Related Articles