Goal
- How to create a company wide event
Environment:
- Push Web App
Process:
Add an event for one day and specific time:
- Click the Scheduler tab
- On the left-hand navigation bar, click Calendar Events
- Scroll to the box titled Add Event
- Under Description, click the box and input the name of the event
- Under Date, click the box, and a calendar will appear to select the date of the event or click the box and manually input the date (i.e. 2024-01-01)
- Under Start Time, click the drop-down menus to add the time of the event starting
- Under End Time, click the drop-down menus to add the time of the event ending
- Under Departments, click Load Positions By Departments to select the specific Department(s)
- Under Positions, click Select Positions to select the specific Position(s) or click All to select all Positions
- Once completed, click Add Event
- The page will refresh, and the new event will be listed under Scheduled Events!
Add an event for multiple days that is all day:
- Click the Scheduler tab
- On the left-hand navigation bar, click Calendar Events
- Scroll to the box titled Add Event
- Under Description, click the box and input the name of the event
- Under Date, check the box that corresponds with Multiple Days
- Under Start Date, click the box, and a calendar will appear to select the date of the event or click the box and manually input the date (i.e. 2024-01-01)
- Under End Date, click the box, and a calendar will appear to select the date of the event or click the box and manually input the date (i.e. 2024-01-01)
- Under Departments, click Load Positions By Departments to select the specific Department(s)
- Under Positions, click Select Positions to select the specific Position(s) or click All to select all Positions
- Once completed, click Add Event
- The page will refresh, and the new event will be listed under Scheduled Events!
Additional Information
Once you have added an Event, it will be listed under Scheduled Events, and the Scheduler will also list the Calendar Events created. This is a great tool to assist with informing your team of events at the Company or your Administrators with scheduling the appropriate staffing levels.
Please note that only Super Administrators and Team Administrators with permission to view/update the Scheduler by Position(s) will be able to access Calendar Events.
Note that if the Calendar Event includes Positions that the Team Administrator does not have access to, they will not be able to Edit or Delete a Calendar Event that was created by another Administrator.
The Team Administrator will only be able to create Calendar Events based on the Positions they have permissions to Update/View the Schedule.
Frequently asked questions
Can I set up a weekly recurring event?
Weekly recurring events are not currently supported in the Calendar Events feature. You can add events for a specific date and time, or for multiple days as all-day events, but there is no option to automatically repeat an event on a weekly or recurring basis. To schedule a recurring event, you would need to add each occurrence individually.
Can I edit or delete a calendar event after it's been created?
Yes. Once an event is listed under Scheduled Events, you can edit or delete it. Note that Team Administrators can only edit or delete events that include positions they have permission to view or update. If the event was created by another administrator and includes positions outside your access, you won't be able to modify it.
Who can create and view calendar events?
Only Super Administrators and Team Administrators with permission to view or update the Scheduler by position can access Calendar Events. Team Administrators can only create events for the positions they have permission to manage.
Will calendar events appear on the scheduler?
Yes. Once a calendar event is added, it will appear under Scheduled Events and will also be visible on the Scheduler. This helps administrators plan appropriate staffing levels around company events.
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