How To Update Paystub Settings

Goal

• How to add or remove certain information on a paystub
• How to remove hourly rates on paystubs for salaried employees
• How to remove vacation accruals on employee paystubs

Environment:

• Push Web App

Process:

1. Click the Company name in the top right-hand corner.
2. In the drop-down menu, click Company Setup.
3. On the left-hand navigation bar, click Pay Stub Settings.
4. Under Settings, you can check or uncheck the box next to each option to control what information appears on employee paystubs:
   1. Show Vacation: When enabled, employees’ vacation balance amounts will be displayed on each paystub.
   2. Show SIN: When enabled, the last four digits of each employee’s SIN/SSN will appear on their paystub.
   3. Show Date of Hire: When enabled, the employee’s date of hire will be shown on each paystub.
   4. Show Employee Number: When enabled, the employee’s ID number will be displayed on their paystub. This information comes from the Employee Number field in the employee's profile. 
      📌| Note: This field is not available by default, but if you would like it enabled for your account, don't hesitate to get in touch with our Support Team at support@pushoperations.com.
   5. Show Phone Number: When enabled, the employee’s phone number will be shown on each paystub.
   6. Show Positions Name: When enabled, the employee’s specific position will be displayed on their paystub for each payment. For example, if an employee has 40 hours of regular pay, the paystub will show “Regular Pay: Administrative Assistant”. If this option is unchecked, the paystub will only show “Regular Pay” without the position included.
   7. Show Hourly Rate for Salaried Employees: When enabled, the employee’s hourly rate equivalent for their salary will be displayed on the paystub. For example, if an employee earns a salary of $50,000 per year, their paystub will show an hourly rate of $24.04. The hourly rate equivalent will not appear on the paystub if this option is unchecked.
   8. Show Year To Date Hours:  When enabled, an additional column is added to the Year to Date section that displays the employee’s total hours worked for the year, broken down by type (e.g., Regular, Vacation, or Sick). If this option is disabled, the hours column will not appear, and the section will display only the Year-to-Date dollar amounts by type. This includes totals such as earnings and deductions, as well as the Total Net Pay for the year (calculated as total earnings minus deductions).
   9. Show SubTotals: When enabled, the Current Period section of the paystub will include grand total rows at the bottom, showing the summed amounts for all earnings, deductions, and benefits. For example, you’ll see Total Earnings, Total Deductions, and Net Pay for the year. If this option is unchecked, employees will still see the Current Period breakdown by type (e.g., Regular Pay, Sick Payout, Vacation Payout), but these subtotal rows will not appear.
   10. Show Sick Leave Balance: When enabled, employees who receive sick pay can see their sick leave balance (including negative balances) under the Other Details section of the paystub. We recommend disabling this option if you are using Leave Management to track sick leave, or if you are located in British Columbia, where statutory sick leave requirements are managed differently.
   11. Show Pay Stubs on Employee Mobile App: When enabled, employees will be able to view and download their paystubs directly from the Push Employee mobile app. If this option is disabled, employees will not see their paystubs in the mobile app and will only be able to access them through the web app on a desktop.
   12. Always Display Presets: This setting controls which presets will always display on employee paystubs. If you leave the field blank, all presets will be displayed by default. If you select specific presets, only those selected will appear on paystubs, and any presets not selected will be excluded.
   13. Show Pay Types (U.S. only): When enabled, the employee’s pay type (e.g., Hourly or Salaried) will be included on each paystub. This toggle is required in New York.
   14. Show FEIN (U.S. only): When enabled, the company’s Federal Employer Identification Number (FEIN) will be displayed on employee paystubs. 
   15. Show Hours Worked Summary (U.S. only): When enabled, a summary line will be added to the paystub showing the total hours actually worked by the employee. This excludes any non-worked hours, such as vacation, sick time, or holiday pay. The summary is displayed in hours under the Other Details section at the bottom left of the paystub. This option is required for various States, and is recommended to be enabled for all U.S. accounts.
5. Once you’ve finished making your selections, click Update Paystub Settings. These changes will apply retroactively, meaning they will update both new paystubs going forward and any existing paystubs already generated for employees.

Additional Information

Paystub Settings allow you to control what information appears on employee paystubs. Certain options may be enabled by default for new accounts based on your location (for example, U.S. state or Canadian provincial requirements). These defaults help ensure compliance, but your organization can adjust them.

Please note that only Super Administrators have access to manage Paystub Settings. Any changes made will apply retroactively, updating both existing paystubs and all future paystubs once the settings page is saved.

Related Articles

• How To Run Payroll