How To Update An Employee's Salary Information

Goal

• How to update an employees rate of pay 
• How to adjust an employees hourly rate

Environment:

• Push Web App

Process:

Update existing rate:

1. Click the Employees tab
2. On the left-hand navigation bar, select the appropriate Employee List: Active, Pending, On Leave, or Inactive
3. Under Search, input the name of the employee
4. Under Edit, click the Pencil icon that corresponds with the specific employee
5. On the left-hand navigation bar, click Salary or scroll down and click Add/Update Salary/Position under Salary and Position
6. Under Edit, click the Pencil icon that corresponds with the Rate/Position 
7. In the pop up, check off the box that corresponds with Edit Existing Rate 
8. Once done, click Continue
9. Under Salary, input the new rate of pay
10. Under Frequency, click the drop-down menu and select either: Hourly, Monthly, Biweekly, Weekly, Semi-Monthly, Yearly, or Daily
11. Under Start Date, input the new date 
12. Under End Date, input the end date if applicable or check off the box that corresponds with Current if it is ongoing 
13. Under Hours in __ Period, input the total hours if applicable (Not required for Hourly rate)
14. Once completed, click Update Rate

Add new rate (option 1):

1. Click the Employees tab
2. On the left-hand navigation bar, select the appropriate Employee List: Active, Pending, On Leave, or Inactive
3. Under Search, input the name of the employee
4. Under Edit, click the Pencil icon that corresponds with the specific employee
5. On the left-hand navigation bar, click Salary or scroll down and click Add/Update Salary/Position under Salary and Position
6. Under Edit, click the Pencil icon that corresponds with the Rate/Position 
7. In the pop up, check off the box that corresponds with New Rate 
8. Once done, click Continue
9. Under Salary, input the new rate of pay
10. Under Frequency, click the drop-down menu and select either: Hourly, Monthly, Biweekly, Weekly, Semi-Monthly, Yearly, or Daily
11. Under Start Date, input the new date 
12. Under Hours in __ Period, input the total hours if applicable (Not required for Hourly rate)
13. Once completed, click Add A New Salary Rate

Add new rate (option 2):

1. Click the Employees tab
2. On the left-hand navigation bar, select the appropriate Employee List: Active, Pending, On Leave, or Inactive
3. Under Search, input the name of the employee
4. Under Edit, click the Pencil icon that corresponds with the specific employee
5. On the left-hand navigation bar, click Salary or scroll down and click Add/Update Salary/Position under Salary and Position
6. On the right side, click the Add A New Rate
7. Under Salary, input the new rate of pay
8. Under Frequency, click the drop-down menu and select either: Hourly, Monthly, Biweekly, Weekly, Semi-Monthly, Yearly, or Daily
9. Under Start Date, input the new date 
10. Under Hours in __ Period, input the total hours if applicable (Not required for Hourly rate)
11. Once completed, click Add A New Salary Rate

Additional Information

A pop-up message will appear when a user attempts to update an existing salary rate that will assist your team with determining if a new rate should be created or just an update to an existing one. 

Best practice, we recommend adding a new rate so it is very clear what the salary progression is for an employee. Updating an existing salary can happen if the wrong information is accidentally inputted. 

If you are changing an hourly employee to a salaried employee and the start date is in the middle of a pay period, you must Prorate the employee's salary. If you add a new rate for salaried employees in the middle of a pay period, make sure to Prorate the employee's salary.

Please don't use the Pencil Icon under the Edit Column to change the current rate of pay to a new rate. This button is only used for adjusting a position's start and end date or adjusting errors of the employee's current wage (Example: If an employee's wage was accidentally entered as $100/hr when it's supposed to be $10/hr). The start and End Date of two rates under the same position can not be the same as the system will calculate an average rate. 

Please note that only Super Administrators and Team Administrators with permission can update Employee Salary Information.

Related Articles

• How To Prorate An Employee's Salary
• How to Edit the End Date of a Position
• How to Assign an Employee a New Position