How To Update General Ledger Codes

Goal

• How to add General Ledger Codes for Journal Entries
• How to organize the Journal Entry Report to match up with my Xero/QuickBooks

Environment:

• Push Web App

Process:

Under the Reports tab 

1. Click the Reports tab 
2. Under Report Type, click the drop down menu and select Journal Entries
3. Under Pay Run Date, click the drop down menu and select the specific pay period 
4. Click Generate and the page will refresh to the Journal Entry 
5. On the left hand navigation bar, click General Ledger Codes
6. Under Code, click the White Box and input the necessary information if applicable
7. Under Xero/QuickBooks Account, click the drop down menu that corresponds with the appropriate Account Name to update the code if applicable
8. Once done, click Update Codes

Under the Payroll tab 

1. Click the Payroll tab 
2. On the left hand navigation bar, click Payrun History 
3. Under Reports, click Journal that corresponds with the specific pay period 
4. On the left hand navigation bar, click General Ledger Codes
5. Under Code, click the White Box and input the necessary information if applicable
6. Under Xero/QuickBooks Account, click the drop down menu that corresponds with the appropriate Account Name to update the code if applicable
7. Once done, click Update Codes

Additional Information

The most common reason a Journal Entry Report will have to rerun distributions, is when you see Unknown Cost Center in your Journal Entry. You may need to update your Journal Settings to ensure it sorting by the appropriate Cost Center, update an Employee Profile Home Cost Center, or update a Position Cost Center.

If your Company is not integrated with Xero or QuickBooks, you can manually enter in Codes. 

Please note, that only Super Administrators and Team Administrators with permissions view Journal Entry Report will be able to access this information.

Related Articles

• How to Export Journal Entries to Quickbooks / Xero
• How To Re-Run Distributions