How To Pay An Employee From A Paid Sick Policy In BC

Goal

• How to perform an employee sick payout in BC
• How to pay an employee for a sick day in British Columbia
• My employee is part of a Leave Management sick balance, how do I add this myself?
• My employee cannot submit a time off request; how do I add this myself to track the balance?
• How to pay an employee an average day's pay for a sick day in BC
• An employee requested to be paid for sick time, how do I get Push to calculate this?

Environment:

• Push Web App

Process:

1. Click the Payroll tab
2. On the left-hand navigation bar, click Earnings/Deductions
3. Under Presets, click the drop-down menu and select Leave Management Policy Preset (This may be named differently, however it should include the word Taken [i.e. Paid Sick Time Taken])
4. Under Frequency, click the drop-down menu, select One Time
5. Under Date, click the drop-down menu and select the upcoming or future pay period
6. Scroll to the box Employee Information: Earnings/Deductions
7. Under Employee, click the drop-down menu and input the name of the employee to search or scroll to select the name of the Employee
8. Under Position Details, click the drop-down menu and adjust the Position if applicable
9. Under Optional Date, click the box and input the specific date that the employee was sick for 
   1. Based on the date selected, the system will calculate an average day's pay (last 30 days prior to the sick day)
10. Under Hours, input the total Hours that is equal to a full day (i.e. 8 hours) to lower the employee's Policy/Balance (This will not impact the calculation of an average day's pay)
11. Click Add Row and repeat steps 7-10 to add more employees if applicable
12. Once done, click Add Earnings/Deductions to submit the sick time 

Additional Information

With BC Sick Pay Auto-Calculation and Leave Management, our system will automatically calculate the pay that is owed to the employee for the sick time based on the approval of a time off request.

We recommend completing the steps above if the employee cannot submit a time off request. Otherwise, the system will automatically create the Earning and Deduction entry after the approval of a time off request associated with the sick policy.

You will no longer be required to input a value under Amount in an Earning and Deduction entry, as the system will calculate this dollar value. 

For each day an employee is sick, you must create a separate Earning and Deduction entry with the associated Optional Date. This ensures that the correct calculation is used for an average day's pay, which can change if the employee does not work the same hours each shift. 

If the employee cannot wait for the next pay period to be paid, you can process an Off run to pay the employee for their sick time. 

Please note that only Super Administrators and Team Administrators with permission to Run Payroll or Create Earning and Deduction Entries for the relevant Sick Taken will be able to complete this process. 

Related Articles

• Why Would I Set Up BC Sick Pay?
• How To Setup BC Sick Pay As A Leave Management Policy
• How To Approve Or Reject A Leave Management Time Off Request
• How To Run An Off Run