How To Payout An Employee's Leave Management Policy

Goal

• How to pay an employee's remaining balance
• How to pay a terminated employee's leave management policy

Environment:

• Push Web App

Process:

1. Click the Payroll tab
2. On the left hand navigation bar, click Run Payroll
3. Under Payroll Cut Off Date, click the drop-down menu and select the relevant pay period's cut off date 
4. Once complete, click Run Payroll
5. Once generated, click View/Approve Pay Run
6. Your page will refresh to the Pay Run Summary
7. Navigate to the specific employee(s) paystub(s) and review the current accrual of hours from the Leave Management Policies under Other Details
8. Once you have made a note of the hours accrued, click Delete Payroll at the top of the page
9. On the left hand navigation bar, click Earnings/Deductions
10. Under Preset, click the drop-down menu, select Leave Management Policy Taken (I.e. Salaried Vacation Taken or Sick Days Taken)
11. Under Frequency, click the drop-down menu and select One Time 
12. Under Date, click the drop-down menu and select the relevant pay period
13. Under Employee, click the drop-down menu and input the name of the employee
14.  Under Available Balance Hours, the box will populate with the existing policy's balance
15. Under Hours, input the total hours that the employee accrued from the current pay period and what was listed under Available Balance Hours
16.  Once done, click Calculate Amount
17. To add more employees, click Add Row and repeat steps 6-9
18. Once complete, click Add Earnings/Deductions
19. On the left hand navigation bar, click Run Payroll
20. Under Payroll Cut Off Date, click the drop-down menu and select the relevant pay period's cut off date 
21. Once complete, click Run Payroll
22. Once generated, click View/Approve Pay Run
23. Your page will refresh to the Pay Run Summary
24. Once you have reviewed the payroll summary, click Approve Payroll
25. To complete this process, click OK

Additional Information

The Push system currently does not take into consideration the hours accrued in the current pay period when a payout of a policy's balance is created under Earning and Deductions.

You will be required to top up the payout by reviewing what the employee would have accrued in the pay period or off run. 

The other option to calculate the employees current hours of accrual without running the payroll for the pay period is to take the total hours that would have accrued and multiplying it by the percent of accrual (i.e. 80 hours of regular pay x 4% = 3.20 hours).

The Leave Management feature is currently available on the Premium Subscription or Pro Subscription with the Leave Management Add-On. In addition, Leave Management requires the Payroll Add On.

Please note, that only Super Administrators and Team Administrator with permissions to Run Payroll or Set up Earnings and Deductions by Preset will be able to add Earnings and Deductions.

Related Articles

• How To Deactivate An Employee
• How To Edit A Leave Management Policy