The break roster is a view into the current day allowing managers or employees to track their breaks.
1. How to Navigate to the Break Roster
A. Navigate to Clock Approvals either by Scheduler > Clock Approvals, or Employees > Clock Approvals. Once in Clock Approvals you'll find Break Roster in your navigation list.
The reason why the break roster is in the Clock Approvals page is due to the fact that it's tied to our Time Attendance feature set and it can work independently of the schedule.
2. How to Interpret the Roster View
A. The Roster page pulls in employees once they have clocked in for their shift. And using the input from the break setup page, calculates the proper break ranges. This serves as a real time view into the shift breaks.
B. You'll see colours and different employees on the roster, each colour or placement has a meaning.
This is the Roster Legend:
|Emoji||Color||Priority||What does it Mean?|
|#1 - Top of the Roster means this break needs to go first.||Last Warning: You need to have this break occur otherwise there will be a violation.|
|#2 - This employee is next up to break.||First Warning: Break is Approaching, go soon.|
|#3 - This employee has clocked in but no action required.||
All is well, no action to be taken yet.
|#4 - This person is on their break or done their shift with no violations.||Grey happy face means there are no violations or the employee is on break.|
|#5 - This break has triggered a violation but it's already taken place.||Grey unhappy face means a violation has occurred, since nothing can be actioned it moves to the bottom of the list.|
C. Hovering over an employee bar on the roster will show a status.
D. These are the different variations of Status Types
E. The Roster will only pull in names of those who have clocked in. At the top left, you can search for a specific employee and also filter the view by position or certain employees.
Filter by Position/Employee:
F. The example shown below is what an employee clock in would look like based on the company's inputted break settings.
- The ranges are created in the settings and ranges show on the roster in a pattern.
- The stripe patterns depict the range for a break to take place, if you have more than one setting they will overlap and be darker in the overlapping zones.
- The warning thresholds are purely for when the range will change colour on the roster (orange and red as shown above at step B). This is also the alarm/notification range.
- Breaks will appear darker with an icon after being taken.