Differentiating Reports

With an abundance of different reports at your fingertips, it’s important to understand what they tell you, and how they differentiate! Below you’ll find the key differences in similar report:

For the Labour Cost and Sales Reports, you have 4 different reports to choose from:

• Total Detail: This report has everything, from total labour cost, Sales Summary, labour summaries (by department, cost center, and position), and employee summaries.
  These reports will display approved hours, in addition to viewing only your hourly employees with or without your salaried employees included.
  To generate a report, you must select a date range in which you would like to read data from, as well as choose the option to include Earnings/Deductions. 
  
  
  • When granting permissions, you must click the report to give further permissions. These reports will be in blue text.
    
    
• Daily Summary: This report has the same details as above but the numbers are broken down daily. These reports are useful in comparing day to day operations. — you can choose any day.
  
  
  • When granting permissions, you must click the report to give further permissions. These reports will be in blue text.
    
    
• By Time Period: This report will compare time periods that are pre-set up. For example: you can compare lunch and dinner periods but you must have these time periods previously set up (in period labels). Once that’s been done, if you select a day, it will be broken up by time period.
• Employee Summary: This report is key in creating schedules. This is where you can see the hours and cost of each employee, broken down by their positions. This is also the exactly the same as the bottom part of the total detail report.
  
  
  • When granting permissions, you must click the report to give further permissions. These reports will be in blue text.

For the Labour Reports, you have 2 different reports to choose from:

• Labour Cost (Current Real-Time): This report is shows you daily sales summary reports by revenue centers, departments, and positions of the current day that the report is run. The data is the most up to date and it shows you details like labour budget, amount and the variance.
• Labour Hours Report: This report shows you how many hours have been worked, and it is organized by employee position. This is great for calculating tips, but please note this also takes into account off run hours. If you make an adjustment after a pay period, the hours will vary.

For the Clock Hours Reports, you have 4 different reports to choose from:

• Clock Hours Report – all: This report shows you all the records that your employees have clocked in and out. The report is alphabetically organized by employee Name, and it includes everything from their clock in/out comments, total hours, approved hours, positions, and department names between the date  or date range you select.
• By Position: This report shows you all of the above, but it is sorted by an employee’s position.
• By Time Period: This report displays the employee's name, positions, clocked in/out times which will be allocated to the period labels created. This report also shows the amount of hours worked within the period labels as a percentage. This report can also be shown by date or date ranges. Period Labels must be created from the Company Setup first before you are able to use this report.
• Clock Hours Department Summary Report: This report displays the hours summary based on Positions and Departments. This includes providing you the total labour based off Number of Employees, Regular, Overtime, Doubletime and Total Hours. This report can be shown by date or date ranges. Period Labels must be created from the Company Setup first before you are able to use this report.

For Department Summary Reports,  you have 2 different reports to choose from:

• Department Summary Report: Usually you would look at this after you look at your journal and you are able view the report by pay run periods. When the reports are generated, they show you pay roll summary break downs, as a whole or for the whole company, and by cost centers. They also summarize employee pay by cost center(s), and you are able to see how how high or low cost centers are.

• Period Comparison: This report is the same as above, but you can compare two pay roll runs. It gives you the difference of the two runs, in regards to hour and pay. It breaks it down as a whole by department and hours and you are able to compare pay run dates.

The Profit Center Report:

• This report is used by locations that are POS integrated and display a detailed view of sales from your created Profit Centers. These include FOH and BOH sales, liquor, food sales and any other report codes that get included. The report will display labour costs, however it leaves out the labour costs that are not assigned to a Department.

The Audit Clock Approval Report :

• We highly recommend looking at this report before you run your payroll. It displays the employee worked hours and/or any discrepancies that require management overview such as missing salary, overtime hours and shifts that have not been approved.
  
  
  • When granting permissions, you must click the report to give further permissions. These reports will be in blue text.

The Schedule Hour Report:

• This report is very similar to the Clock Hours report, however instead of displaying the clock in/out times, it displays the actual scheduled times. It displays the Scheduler as a report with a breakdown of Regular, Overtime, Doubletime hours and shift tag information as well as the total break time and comments left at time of clock in/out. 
   

The Cost Center Report :

• This report displays your Cost Centers and the employees that have been assigned to them. It also displays the employees that have not been assigned to any Cost Centers. For more information on creating Cost Centers click here.

The Employee Information Report:

• This report displays a list of active and/or inactive employee information. It displays the employees first and last name, as well as the status of the employee and the status date. It also gives you the option to include selected additional employee information. (Example: SIN, phone, address, position, last day worked etc.) 

The Statutory Holiday Report:

• When generated for the desired Statutory Holiday, this report will display a list of all active employees and their Statutory eligibility. It calculates the employee Statutory Holiday pay based off your provincial regulations and displays in detail how the Statutory Holiday was calculated by displaying each employee's Regular Hours and Gross pay total.
  

For the Payroll Summary Reports, you have 2 different reports to choose from:

• Payroll Summary: This report will display the pay period in which the chosen dates fall under, the total gross pay, as well as the total government remittances from both the employee and employer. It also provides the option to view these totals sorted by Cost Centers.
• Employee Payroll Summary: This report displays the same as the Payroll Summary report but in more detail. It displays all the employees individual gross pay details as well as Government remittance contributions within the chosen date range. This report provides the option to view these details per employee position or as a whole in employees unique.